The Society of Urologic Oncology
Bylaws
(Revised May 8, 2004)
(Revised May 21, 2005)
(Revised May 6, 2006)
The Society of Urologic Oncology (hereafter referred to as the "Society") has been created to enable those members of the American Urological Association or its equivalent who are primarily interested in urologic oncology, to meet for the purpose of initiation, discussion, and development of ideas, which will improve the care of patients with malignant urologic disease.
The Society and its bylaws shall conform to the guidelines and bylaws of the American Urologic Association. Projects in the areas of internal government, legislation, or public relations shall be undertaken only with the advice and consent of the American Urologic Association. The activities of the Society shall be intimately coordinated with those of the Association.
ARTICLE I – Name
The name of this organization shall be the Society of Urologic Oncology.
ARTICLE II - Objectives
A. To improve the care of patients with malignant urologic disease by:
1. Providing a forum for the discussion of problems relating to malignant urologic disease.
2. Stimulating research in, and the teaching of, urologic oncology.
3. Disseminating the principles of urologic oncology to the medical profession at large.
4. Establish training guidelines and program oversight for the development of urologic oncologists.
B. To bring into membership in the Society urologists whose work is entirely, or principally, with malignant disease.
C. To be available as consultants to the Executive Board of the American Urological Association on matters relating to urologic oncology.
ARTICLE III – Membership
Membership in this Society shall consist of Active, Senior, Honorary, Corresponding, Affiliate, and Candidate members. This Society shall be the sole judge of the moral, ethical, and professional qualifications requisite for election or termination of membership.
Section 1 – Active Membership
A. Qualifications: Active Membership in this Society is limited to physicians who are under the age of 65 and have the following qualifications:
1. Applicant must have a continued and sustained interest in the field of cancer at the time of consideration for membership and must devote at least 75% of his/her total professional effort in the field of urologic cancer.
2. Applicant must have published acceptable papers on cancer in national medical journals.
3. Active membership is for urologic oncologists who have certification in urology by the American Board of Urology or by other Urologic Boards recognized by equivalent certification in their country of origin when a candidate is outside of the U.S.A. They should have two years of oncologic experience following completion of the formal urologic training. They should have performed or supervised at least 50 urologic oncology operative procedures during the year prior to application for membership (documentation required).
B. Rights: An active member shall have the right of suffrage, of participation in the Annual Meeting and meetings of the Society and shall be eligible to hold any office or receive any honor or gift of the Society. He shall be elected in accordance with the provisions outlined below.
C. Recommendations for Active Membership:
1. A candidate for Active membership should request an application.
2. The candidate will request three Active members in good standing to send a letter proposing the candidate for membership. The candidate will also request two Active members in good standing as seconders to send letters of recommendation. All letters should be sent to the Membership Committee Chairman.
3. The candidate will forward a completed application packet to the Membership Committee Chairman. This must include the candidate's curriculum vitae, completed application, proof of Board Certification, and documentation of urologic oncology procedures performed.
4. Members of the Membership committee may not serve as proposers or seconders during their term in office.
5. 4. Completed applications must be received one month prior to the Annual meeting of the Society in order to be considered at the next annual meeting.
6. 5. The Chairman of the Membership Committee shall present the applications with the Committee's recommendations to the Executive Committee for review and approval.
7. 6. Names of candidates shall be circulated by the Membership Chairman to the Active Membership prior to the Annual Meeting. This list shall include the name of the proposer and the type of membership recommended. Should any member desire additional information, it may be obtained from the proposer. Members may request additional information on any candidate. All names rejected by the Executive Committee shall be automatically reconsidered for the next two years by the Membership Committee.
D. Election to Membership:
1. All candidates must be voted upon at the Annual Meeting.
2. To be elected, a candidate must have an affirmative vote of 80% of those cast at the Annual Meeting. Proxies must be submitted to the Secretary prior to the meeting and shall be voted by the member.
3. Candidates rejected at the Annual Meeting shall not be reconsidered. A new application may be initiated only after three years have elapsed. The proposer and seconders shall be notified by the Secretary whenever a candidate is rejected.
4. Candidates rejected three times by the Executive Committee or once at the Annual Meeting shall have their names kept as a confidential list by the Secretary and their applications will be destroyed. This list shall be made available to the Chairman of the Membership Committee.
E. Number of Members:
There shall be no limit to the number of Active Members.
F. Termination of Membership:
1. Any member may terminate his membership by submitting a written resignation to the Secretary.
2. Failure to pay dues for two consecutive years shall result in termination of membership provided the member has been notified three months in advance of such termination.
3. The Executive Committee shall terminate membership in the Society if, in its opinion, a member has not acted in accordance with accepted ethics of the medical or scientific professions. This shall be determined by majority vote.
G. Reinstatement:
If membership is terminated for any reason, reinstatement shall be at the discretion of the Executive Committee. Reinstatement of membership will require payment of all delinquent dues.
H. Dues:
Dues shall be payable to the Treasurer of the Society upon receipt of the annual statement.
Section 2 – Senior Membership
A. Qualifications: Senior Membership in this Society normally shall be limited to those active members who have reached the age of 65 and are fully retired from active practice. In order to become eligible, Active members must notify the Society in writing of their interest to transfer their status to Senior Membership. The Executive Committee may recommend Senior Membership status at a younger age under unusual circumstance. New candidates for membership who are 65 or over, and are fully retired from active practice, shall be eligible for election to Senior Membership.
B. Rights: A senior member who has been transferred from Active membership or elected to this membership shall have the rights of an active member, but shall not hold office. A senior member may serve on any committee.
C. Election to Membership: All senior member candidates and transfers must be voted in by membership at the Annual Business Meeting. active members, upon reaching age 65, shall be notified by the Secretary of their transfer to Senior Membership.
D. Number of Members: There shall be no limit to the number of senior members.
E. Termination of membership:
1. Any member may terminate his membership by submitting a written resignation to the Secretary.
2. The Executive Committee shall terminate membership in the Society if, in its opinion, a member has not acted in accordance with accepted ethics of the medical or scientific professions. This shall be determined by majority vote.
F. Dues: Senior Members shall not be required to pay dues.
Section 3 – Honorary Membership
A. Qualifications: A person distinguished for his/her services or attainments in the field of cancer may be elected to Honorary Membership in this Society.
B. Rights: Honorary members shall have the right of attending the Annual Meeting, but shall not have the right of suffrage, holding office, or appointment to committees.
C. Recommendations for Honorary Membership: The names of candidates for Honorary Membership shall be submitted by active members to the Executive Committee. Those approved by the Committee shall be submitted at the Annual Meeting for vote by the Active Membership.
D. Election to Membership: Election to Honorary Membership is by ballot at the Annual Meeting and requires an affirmative vote of 80% of those cast.
E. Number of Members: There shall be no limit to the number of honorary members.
F. Termination of Membership: Follows the procedure outlined for Senior Membership (Section 2, Part E).
G. Dues: Honorary members shall not be required to pay dues.
Section 4 – Corresponding Membership
A. Qualifications: Corresponding Membership in the Society shall be limited to physicians and other scientists who reside outside of the United States and Canada, and who devote at least 75% of their total professional activities to the field of urologic oncology.
B. Rights: A corresponding member shall have the right to attend the Annual meeting, but shall not have the right to vote or hold office.
C. Recommendations for Membership:
1. Candidates may apply for membership directly into this section. The same procedure shall be followed as outlined for Active Membership (Section 1, Part C).
2. Members may apply for Corresponding Membership to the Membership Committee through the Secretary.
D. Number of Members: There shall be no limit to the number of corresponding members.
E. Termination of Membership: Follows the procedure outlined for Active Membership (Section 1, Part F).
F. Dues: Dues shall be ½ of that required of Active Members and shall be payable to the Treasurer of the Society upon receipt of the annual statement.
Section 5 – Affiliate Membership
A. Qualifications: Affiliate Membership shall be limited to professionals who are not urologic specialists (as defined in the Active Membership Section) with specialized urologic oncology training, interest and experience.
1. Clinicians (such as but not limited to Medical Oncologists, Radiation Oncologists) must be certified by the American Board of Medical Specialties (ABMS) recognized board or by another board recognized by equivalent certification in their country of origin for candidates outside the US. Affiliate Members must devote at least 50% their total professional activities to the field of urologic oncology.
2. Basic Scientists applying for Affiliate membership must document that their primary research effort is in the field of urologic oncology.
B. Rights: An affiliate member shall have the right to attend the Annual meeting, but shall not have the right to vote or hold office.
C. Recommendations for Membership:
1. Candidates may apply for membership directly into this section. The same procedure shall be followed as outlined for Active Membership (Section 1, Part C).
2. Members may apply for Affiliate Membership to the Membership Committee through the Membership Committee Chairman.
D. Number of Members: There shall be no limit to the number of affiliate members.
E. Termination of Membership: Follows the procedure outlined for Active Membership (Section 1, Part F)
F. Dues: Dues shall be the same as that required of active members and shall be payable to the Treasurer of the Society upon receipt of the annual statement.
Section 6 - Candidate Membership
A. Qualifications: Candidate membership in the Society will be offered to individuals who are pursuing serving urologic oncology fellowships in the United States and Canada. Candidate membership is also available to individuals who are interested in pursuing Active Membership status in the Society.
B. Rights: A Candidate member shall have the right to attend the Annual meeting, but shall not have the right to vote or hold office.
C. Recommendations for Membership:
1. Candidates should request an application for membership.
2. Candidate members must submit an application.
a. Candidate members currently serving in a urologic oncology fellowship (SUO designated or non SUO designated) in the United States or Canada must and have a letter of support forwarded from the Chairman of the program sponsoring the fellowship.
b. All other candidate members who are not in currently in a Urologic Oncology Fellowship or have previously completed a Urologic Oncology Fellowship must have a nominating letter submitted by an active member of the Society in good standing.
D. Number of Members: There shall be no limit to the number of candidate members.
E. Termination of Membership:
a. Upon graduating from the urologic oncology fellowship, individuals may continue their candidate membership until they become eligible for active membership in the organization; i.e. certification by the American Board of Urology, completion of two years post-fellowship experience, and submission of an appropriate case log for application to the membership chairman. Any urologic oncology fellowship trained candidate who has not applied for Active membership within 2 years of board certification, or within 5 years of finishing his fellowship, will have his
candidate membership terminated.
b. Other candidates who are interested in pursuing Active Membership status in the Society must complete the formal application process for Active membership within three years of becoming a candidate member or will be terminated as members.
F. Dues: No dues are required for candidate membership.
Section 7-Senior Corresponding Membership
A. Qualifications: Senior Corresponding Membership shall be limited to Corresponding members who have reached the age of 65, and are fully retired from active practice. In order to become eligible, Corresponding members must notify the Society in writing of their interest to transfer their status to Senior Membership. New candidates for Corresponding Membership who are 65 or over, and are fully retired from active practice, shall be eligible for election to Senior Corresponding Membership.
B. Rights: A senior corresponding member who has been transferred from Corresponding membership or elected to this membership shall have the rights of a Corresponding member. They may attend the annual meeting but cannot vote or hold office.
C. Election to Membership: All senior corresponding member candidates and transfers must be voted in by membership at the Annual Business Meeting. active members, upon reaching age 65, shall be notified by the Secretary of their transfer to Senior Membership
D. Number of Members: There shall be no limit to the number of senior corresponding members.
E. Termination of membership: Follows the procedure outlined for Active Membership (section 1, Part F).
F. Dues: Senior Corresponding Members shall not be required to pay dues.
ARTICLE IV – Officers
The officers of the Society shall consist of a President, a Secretary, and a Treasurer. They shall be elected members of the Executive Committee of the Society. The officers shall be elected by active members at the Annual Meeting. In the event the President becomes unable to perform the duties of the Presidency, the order of succession of officers shall be the President-Elect, the Secretary, then the Treasurer.
Summary of Executive Committee Positions |
Office |
Positions |
Term of Service |
Other |
President |
1 |
2 years |
Elected by active members |
Secretary |
1 |
4 years |
Elected by active members; term staggered with treasurer |
Treasurer |
1 |
4 years |
Elected by active members; term staggered with secretary |
Chair Nominating |
1 |
3 consecutive
1 year terms |
Selected by members at large |
Chair Membership |
1 |
3 consecutive
1 year terms |
Appointed by President |
Chair Liaison |
1 |
3 consecutive
1 year terms |
Appointed by President |
Chair Scientific Program |
1 |
3 1 years |
Appointed by President |
Chair Bylaws |
1 |
3 consecutive
1 year terms |
Appointed by President |
President Elect |
1 |
1 2years |
Elected by members at large |
Immediate Past President |
1 |
1 2years |
Legacy |
Chair Long-range planning |
1 |
3 years |
Appointed by President |
Members at Large |
3 |
3 years |
Elected by active members; 1 each year |
Total |
14 |
|
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ARTICLE V – Executive Committee of the Society
Section 1 - Membership
The Executive Committee shall consist of thirteen elected members of the Society: the officers, three at-large members, the President-Elect, the Immediate Ppast President, and the Chairsmen of the Nominating, Membership, Bylaws, Liaison, and Scientific Program Committees. Candidates for office shall be proposed by a nominating committee composed of three members, two from the Committee, appointed by the President, and one from the membership at-large, elected by the active membership at the Annual Meeting. A term of office is defined as one year, except for the President, President-Elect and Immediate Past President, whose terms shall each consist of two years,and the Secretary and Treasurer, whose terms shall each consist of four years. Terms of the Secretary and Treasurer shall be staggered so that the terms of these officers overlap two years. A Committee member may be elected for three consecutive terms with the exception of the President, the President-Elect, the Secretary, and the Treasurer. However, a former Committee member may be reelected three years after expiration of his last term of office.
One member of the Society shall be elected to serve as President for a period of one two years. A President-Elect shall also be elected one two years in advance to succeed the President in office. One member of the Society shall be elected to serve as Treasurer for a period of four years. One member of the Society shall be elected as Secretary for a period of four years. Three members of the Society shall be elected to serve as at-large members of the Executive Committee for a period of three years. The President shall appoint a Scientific Program Chairman to serve one year, and a Liaison Committee Chairman to serve three years. The President may also appoint an appropriate Action Committee Chairman as required and a representative to the American Board of Urology. These members will also serve as ex officio, non-voting members of the Executive Committee.
In the event that an elected member of the Executive Committee shall resign before the end of his term, or otherwise be unable to complete it, the Executive Committee Chairman, in consultation with the remaining Executive Committee membership, shall have the power to select and appoint a Society member to fill this vacancy for the balance of this term.
Observational membership to the Executive Committee will be offered to an individual from the Young Urologic Oncology (YUO) Section to be appointed by the YOU YUO section. This will be a non-voting position and will be for two years.
Section 2 – Meetings
A. Number: The Executive Committee shall hold at least one regular meeting, and any interim meetings, of the Executive Committee at such times and places as established by the President or any seven (7) voting members of the Executive Committee. There shall be at least one meeting of the Executive Committee between the Annual Meetings. Additional meetings may be called at the discretion of the President.
B. Place: The date, time, and place shall be selected by the Executive Committee.
C. Quorum: A simple majority of the Executive Committee entitled to vote shall be considered constitute a quorum for transaction of business by the Executive Committee.
D. Attendance: All officers and the elected members are expected to attend all meetings of the Executive Committee. The Chairmen of Committees Chairs may be invited when a Committee report is due.
ARTICLE VI – Committees
The President shall appoint the following Committees annually and designate one member to serve as Chairman:
A. Scientific Program Committee (Annual Meeting or Special Meeting): This committee shall be responsible for the Scientific Program at the Annual Meeting of the Society and at other scientific meetings planned by the Society. The Chairman shall be appointed by the President and serve for one year. Additional members as needed shall be chosen by the Chairman with the approval of the President.
B. Nominating Committee: A Chairman of the nominating committee shall be elected by the Active Members at the Annual meeting, and shall be eligible to serve three consecutive one years terms. Two other members of the Executive Committee will be appointed by the President to serve on the Nominating Committee. The Nominating committee shall submit a slate of candidates for each vacated office at the Annual Meeting. Nominations may be made from the floor. Election will be by majority vote at the Annual Meeting.
C. Bylaws Chairman: The Bylaws Chairman will shall be appointed by the president for a term of one year, eligible for up to three consecutive terms. years. His duties will be to receive suggestions and initiate proposals for amendments to the constitution. All decisions shall be presented to the executive Committee by the Bylaws Chairman, and a report of the Bylaws Chairman shall be made at the annual meeting.
D. Liaison Activities Committee Chairman: The Liaison Activities Committee shall be comprised of at least four chairpersons: NCI Liaison, AJCC Liaison, Clinical Trials Liaison, and Specialty Society Liaison. The Committee Chairpersons shall be appointed by the President for a term of one year, eligible for up to three consecutive terms to a three-year term, or otherwise in accordance with the liaison organizations bylaws and/or terms. Additional Chairpersons may be appointed from time to time at the direction of the Executive Committee. Additional liaison committee members shall be appointed by the President at the request of any or each Liaison the Chairman.
The Liaison Committee will represent the Society as a Liaison and advocate within governmental (NIH/NCI) agencies, the AUA and other national and international oncologic societies, including, but not limited to, the AJCC and the cooperative oncology groups. Their duties include, but are not limited to: reporting to various boards and divisions of the NIH and NCI; testifying before committees of legislative bodies; acting in concert with other specialties and organizations to strengthen the society of urologic oncology; organizing meetings for the purpose of determining urologic oncology priorities; and other actions on behalf of the society. The two Liaison Activities Chairmen will each serve a three-year term.
E. Membership Committee:
1. Duty: Receive all applications for candidates for membership or change of status members. Obtain all pertinent data and make all investigation needed concerning an applicant to insure sufficient basis for approval of membership, for type of membership, or for change in status of membership. Submit recommendations for membership in the Society to the Executive Committee.
2. Chairman: Shall be appointed by the President for a term of one year, eligible for up to three consecutive terms three years. The Chair shall receive all application packets from proposers and record requests for membership. He shall instruct applicants to process applications in accordance with instructions for the Society. he and the President shall be responsible for routing, final Committee action, and the notification of action regarding applicants.
3. Number of Members: Two additional members shall be appointed for a one year term by the President at the request of the Chairman. One new member shall be appointed each year to replace the outgoing member.
4. Meetings: Time, place, and number of meetings shall be determined by the Chairman. The Chairman shall report at the Annual Meeting and present the new applicants for vote.
5. Quorum: A quorum shall be a simple majority of the members.
F. Fellowship Committee: This committee shall be responsible for establishing the program requirements for SUO-accredited urologic oncology fellowships and for reviewing all applications for certification and re-certification. They will arrange site visits of all programs, determine certification status, and notify program directors of the committee decisions. They will also issue certificates of completion to all graduating fellows completing a SUO-certified fellowship program. The Chairman of the committee shall be appointed by the President for a term of 3 years. There will be up to 4 additional members appointed by the Chairman with the approval of the President, each serving 3 years, with a new member appointed each year to replace an outgoing member. The outgoing Chairman will serve as a committee member for one additional year after being replaced, to ensure continuity. Meetings of the committee will be determined by the Chairman, The Chairman shall report at the Annual Meeting.
G. Awards Committee: The awards committee shall be chaired by the Past President of the Society, and shall include the following three additional members: the President, Secretary, and one additional elected member of the Executive Committee. The committee shall be responsible for awarding the 3 annual awards given by the Society:
1. The Young Investigator Award: Recognition by the Society of excellence in clinical practice and/or basic research that has contributed to improvement of clinical care and progress in science. The recognition may be for a singular contribution or a consistent pattern of performance (and contribution) within 10 years of completion of residency or fellowship, which has fulfilled the criteria of advancing the field or holds strong promise of doing so in the immediate future.
2. Huggins Award: Recognition of the Society of a major contribution and/or a lifetime achievement in research and/or clinical practice that has contributed to the progress in treatment for patients with genitourinary neoplasms.
3. SUO Medal: Awarded to an individual or individuals for a specific achievement and/or significant contribution in the field of urologic oncology.
H. Communications Committee: This committee shall be responsible for maintenance of the Society web page and other communications with the membership, such as newsletters, as deemed necessary. The Chairman of the committee shall be appointed by the President for a term of 3 years. Additional members may be appointed by the President at the request of the Chairman.
I. Long-range Planning Committee: This committee shall be responsible for developing long-range plans for expansion and improvement of the SUO. The Chairman will be appointed by the President. Three additional members will be chosen by the current chair from members of the Executive Committee for staggered terms such that members will rotate up each year to the position of Chair, and the previous chair will rotate off.
J. OKAT Self Assessment: This committee shall be responsible for developing a process for accreditation and sub-specialty certification. The Chairman of the committee shall be appointed by the President for a term of 3 years. There will be up to 3 additional members appointed by the Chair with the approval of the President, each serving 3 years, with a new member appointed each year to replace an outgoing member. The outgoing Chair will serve as a committee member for one additional year after being replaced, to ensure continuity. Meetings of the committee will be determined by the Chair. The Chair shall report to the Executive Committee of the Society and at the Annual Business Meeting.
J. K. Special or Action Committees: These may be appointed by the President to look into matters related to the care of urologic oncology patients or any matter pertaining to teaching, research, or certification in urologic oncology. Such committees will serve until the specific assignment is completed and its report is accepted by the Executive Committee, or for three years, whichever is shorter. A committee with outgoing business after three years may be reappointed.
ARTICLE VII – Meetings
A. Annual Meeting
The Annual Meeting of the Society shall be held at such a time and place as the Executive Committee shall elect, and may be omitted by a majority vote of the Executive Committee. The Society shall meet annually. The meeting shall be held in conjunction with the spring meeting of the American Urological Association.
During the Annual Meeting, there may be an Annual Scientific Meeting open to all members and invited guests of the Society. Essayists and discussants shall be Society members or invited guests. Each member of the Society may invite one guest to the Annual Scientific Meeting. Business meetings shall be closed with attendance limited to members of the Society. Additional scientific meeting may be organized by the society, including a Winter Meeting organized in conjunction with the NCI.
B. Annual Business Meeting
Only voting members shall have the right to attend the Annual Business meeting. Official notice of the time and place of the Annual Business Meeting shall be sent to each member at least thirty (30) days before the Meeting. A quorum for the transaction of business at all stated and special meetings shall be thirty (30) voting members.
C. Special Meetings
Special meetings of the members of the Society may be called at any time by the President with the approval of a majority of the Executive Committee; or upon written request of fifty (50) Active members with the approval of the majority of the Executive Committee. If a special meeting is to be held at some time other than during the Annual Session, a notice of the place, date and hour for the meeting must be sent to all members so as to be received at least fifteen (15) days before the day selected for the meeting.
ARTICLE VIII – Dues
The fiscal year will begin January 1. Annual dues, as determined by the Executive committee and approved by the Membership, shall be payable on January 1 each year.
ARTICLE IX – Amendments
Any member of the Society may originate a proposed change in the Rules of Procedure or an amendment thereto at the time of the Annual Meeting. The proposal will be considered by the Executive Committee. If it is not found at variance with the Constitution and Bylaws of the Society, the proposal shall be circulated to the members of the Society at least one month before the next Annual Meeting. It shall then be placed on the agenda for consideration. Voting will be limited to those attending the Annual Meeting. A favorable vote by 2/3 of members present will constitute acceptance, and said amendment will be so incorporated into the bylaws as a constitutional amendment. Vote by proxy is disallowed.
ARTICLE X – Parliamentary Order
"Robert's Rules of Order, Revised" shall be the parliamentary authority for all proceedings for the Society.
ARTICLE XI – Duties of the Executive Committee Officers
A. Duties of the Executive Committee of the Society:
1. The Executive Committee shall constitute the governing board of the Society and shall be responsible for the administration and management of the Society. Members shall be responsibility for attending Executive Committee meetings unless otherwise excused. Members shall attend the Annual Meeting of the Society and one additional meeting between annual meetings.
2. It shall act as consultant to the Executive Committee of the American Urological Association, and the American Board of Urology in matters related to urologic oncology.
3. It may elect one of its members to serve a three year term representing the Society on the Coordinating Committee of the American Urological Association.
B. Duties of the President of the Society:
1. Serves as Chair of the Executive Committee and shall preside at all meetings of the Executive Committee and at Annual Business and Special Meetings of the membership. He shall preside at the Annual Meeting of the Society and any interim meetings. In his absence, he shall assign this responsibility to another member of the Executive Committee. 2. He shall serve as Chairman of the Executive Committee and preside at all Executive Committee meetings.
2. 3 Appoints Active or Senior members to vacancies on all committees and chairpersons when indicated; the President shall appoint special committees authorized by the Executive Committee or membership. He shall appoint chairmen and members to the standing and special committees of the Society as necessary.
3. 4. He shall cCommissions a periodic independent audit of the Society financial status at least every 4 years, which will be presented to the Executive Committee and at the annual business meetings.
5. He shall make an annual report of the Society in writing, and whenever possible, in person, and shall receive the reports of the special and action committees.
6. He shall prepare an annual report to the Executive Committee.
4. 7. He shall be responsible for lLiaison with the officers of the American Urological Association.
C. President-Elect
The President-Elect shall perform any duties that are assigned by the President and shall preside in the absence of the President.
D. C. Duties of the Secretary of the Society:
1. He shall Pprepares an agendas for the Annual Business, Executive Committee and Special Meetings Meeting of the Society and of the meeting of the Executive Committee in consultation with the President.
2. Prepares He shall take the minutes of the Annual Business, Meeting and the Executive Committee and Special Meetings of the Society.
3. He shall aAssist the chairman of the Program Committee in the preparation of Scientific Programs and the chairmen of other standing committees as requested.
4. He Shall make a directory of membership available to membership on the Society website. shall distribute to the membership: An annual roster of the members of the Society.
5. Shall make Aa copy of the minutes of the Annual Business Meeting available to membership.
6. A list of activities of interest to members when not appropriately covered in the preliminary program of the Society.
7. Such information as may from time to time be of interest to members.
8. He shall contract for and arrange the various luncheons and dinner meetings of the Society and the meetings of the Executive Committee.
9. 6. He sShall act as Society representative in the exchange of rosters, program arrangements, and correspondence involving the American Urological Association, the American Board of Urology, and international urologic oncology groups, with advice and approval from the President.
10. 7. He sShall serve as Keeper of the Archives and Historian of the Society.
11. 8. He sShall notify members regarding their appointment to the various committees of the Society and shall send copies of such notification to the President of the Society and to the Executive Committee.
12. . 9. e sShall give due notice of all meetings of the Society and of the Executive Committee.
13. . 10. He sShall carry out such other duties as are assigned by the President of the Society.
E. D. Duties of the Treasurer of the Society:
1. Direct and send statements and collecting membership dues.
2. Keep records of checking and saving accounts.
3. Disburse funds as may be necessary to meet appropriations and expenses of the Society upon the recommendation of the Secretary or President and with the ultimate approval of the Executive Committee.
4. Prepare an annual financial statement and budget for presentation at the annual meeting.
5. Cooperate with an independent financial audit commissioned by the President at least every 4 years.
6. Notify Executive Committee of members’ delinquent in payment of dues.
7. Prepare and submit appropriate reports to the Internal Revenue Service.
8. The Treasurer shall be bonded at the expense of the Society.
ARTICLE XII – QUORUM
A. A quorum for the Annual meeting of the Society shall consist of 1/3 of the current Society enrollment.
B. A quorum for the Annual Meeting of the Executive Committee shall consist of a simple majority.
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